LEGAL

Terms & Conditions

These Terms and Conditions apply to BJJ Studio, a registered legal entity in the Netherlands, operating under the names BJJ Studio and KidsBJJ. They apply to all of our activities and services.

Last revised 15 October 2026

Article 1 – Definitions

References to “we,” “our,” or “us” in these Terms mean the company, BJJ Studio.
Member: Someone who has signed up for a membership or agreement.
Participant: Someone who joins a class without a membership, such as a drop-in class.
Agreement: The contract between you and BJJ Studio, including these Terms and Conditions and our house rules.
Services: All classes, events, seminars, and activities offered by BJJ Studio.
Written: Communication by letter or email.

Article 2 – When Do These Terms Apply

2.1 These Terms and Conditions, along with our house rules, apply to all participants, visitors, and attendees at BJJ Studio.
2.2 By signing up and/or participating in any activity, you agree to and accept these Terms and Conditions and our house rules.
2.3 We may update these Terms and Conditions from time to time. If we do, we will notify you in writing. By continuing your training after any changes, you indicate your acceptance of the updated Terms.
2.4 If there is a difference between the English and Dutch versions of these Terms, the Dutch version is the official and legally binding version.
2.5 Any exceptions to these Terms are only valid if agreed to in writing.

Article 3 – Signing Up and Our Mutual Right to Cancel

3.1 Your Agreement with us begins when you register (online or at our location), accept these Terms and Conditions, and we confirm your registration.
3.2 In line with Dutch consumer law, you have a 14-day cooling-off period starting from the day your Agreement begins. During these 14 days, you may cancel your Agreement for any reason.
3.3 We reserve the right to decline any application for membership or participation at our sole discretion. This may include, but is not limited to, cases involving safety concerns, disruptive behavior, or violation of BJJ Studio’s policies.

Article 4 – Your Membership and Payment

4.1 Memberships are personal and non-transferable. Fees are due according to the selected payment plan.
4.2 You may pay by bank transfer or cash. Children’s fees must be paid by automatic bank transfer (SEPA direct debit) only. All prices include taxes and are listed in the local currency.
4.3 The minimum membership period is two months (the first month plus a one-month cancellation notice).
4.4 If you wish to cancel your membership, please send us a short email. Your one-month notice period begins on the day we receive your message.
4.5 If a payment fails, you are required to settle the outstanding amount within 14 days. If payments are missed for more than two months, we may terminate your membership.
4.6 In cases of long-term illness or injury, you may request to freeze your membership. Please contact us to discuss the options.
4.7 Memberships renew automatically under the same Terms unless canceled in accordance with these Terms.
4.8 New adult visitors are welcome to attend one trial class.

Article 5 – Fees and Price Changes

5.1 We may adjust membership fees if necessary to reflect inflation or increased operating expenses. If we do, we will notify you of any price adjustment at least 60 days in advance.
5.2 Members, or where applicable their parents or legal guardians, are responsible for the payment of all membership fees.
5.3 If you believe a charge is incorrect, please notify us within 14 days of the charge so we can investigate and resolve the issue.

Article 6 – Health and Safety

6.1 Please inform us of any injuries, medical conditions, or limitations that may affect your training. If a condition increases risk, we may advise you to adjust your training, refrain from training, or deny access to classes for your safety and/or the safety of others.
6.2 To help ensure safety, wearing a rash guard and mouthguard is required. Other protective gear is optional but recommended.

Article 7 – Liability

7.1 Brazilian Jiu-Jitsu is a contact sport and carries risks of injury. By participating, you acknowledge and voluntarily accept these risks.
7.2 BJJ Studio, its owners, instructors, and members cannot be held liable for any injury, damage, or accidents occurring during activities, except in cases of gross negligence or intentional misconduct.
7.3 Participants or their legal representatives agree to indemnify and hold harmless BJJ Studio and its staff against third-party claims arising from participation, to the extent permitted under Dutch law.
7.4 In the event of injury or emergency, you authorize BJJ Studio to arrange professional medical assistance if necessary. Any related costs are your responsibility.
7.5 BJJ Studio is not liable for any loss, theft, or damage to personal belongings.
7.6 These Terms and Conditions also apply to individuals participating in trial or drop-in classes. By joining any activity at BJJ Studio, they acknowledge and accept the same terms of participation and liability as Members.

Article 8 – Participants Under 18 (Minors)

8.1 Anyone under 18 requires written consent from a parent or legal guardian before joining.
8.2 A parent or legal guardian is required to visit BJJ Studio in person within two weeks of submitting a minor’s or teenager’s registration to confirm identity, verify that they are the parent or legal guardian, and check that all registration details and consent forms are complete, approved and meet legal requirements. The minor’s membership will remain unverified until this visit is completed.
8.3 Parents or guardians remain responsible for the punctuality, conduct, and compliance of their child.

Article 9 – What You Can Expect From Us

9.1 BJJ Studio strives to provide a variety of classes year-round in accordance with the published training schedule.
9.2 All classes are taught by qualified instructors in a safe, clean, and welcoming environment.
9.3 We may adjust training schedules, times, or locations when necessary.
9.4 We may close the gym for up to three consecutive weeks per year and on public holidays.

Article 10 – Privacy and Data Protection

10.1 BJJ Studio processes personal data in accordance with the General Data Protection Regulation (GDPR/AVG), including Article 8 relating to children, and uses this data solely for membership administration, communication, and emergency procedures.
10.2 Your data will never be shared with third parties unless required by law.
10.3 By joining our activities, you consent to photos or videos being taken for promotional purposes. We take special care when publishing content involving minors or individuals in sensitive roles. If you prefer not to appear in promotional materials, please inform us in writing, and we will respect your choice.
10.4 For more information, please see BJJ Studio’s full Privacy Statement.

Article 11 – Suspension and Termination of the Agreement

11.1 If a Member, Participant, Minor, or Visitor fails to comply with these Terms, the House Rules, or an instructor’s guidance, we will first attempt to resolve the situation. If the issue continues, access may be suspended or the Agreement terminated.
11.2 This applies only in serious situations. In such cases, no refund will be provided.
11.3 BJJ Studio reserves the right to permanently cease operations and terminate services with reasonable notice.

Article 12 – Complaints and Dispute Resolution

12.1 If you have a complaint, please contact us within four weeks of the issue arising.
12.2 BJJ Studio will respond within two weeks. If additional time is required, we will acknowledge receipt and provide an estimated timeline for a full response.
12.3 If a dispute cannot be resolved informally, it will be submitted to mediation or arbitration under Dutch law in The Hague.

Article 13 – Applicable Law

13.1 Dutch law applies to all Agreements and activities at BJJ Studio.
13.2 If a dispute cannot be resolved informally, it will be submitted to the competent Dutch court, unless otherwise agreed in writing.

Article 14 – Online Material

14.1 Material and content made available online through the BJJ Studio member portal are for personal use only and may not be shared, distributed, published, uploaded, or otherwise reused or made available to third parties.